Ad hoc meetings with ITV

In the past, most meetings that involve ITV have been scheduled by making lots of phone calls and email messages.  With our new system, you can schedule meetings that can be viewed via ITV or using Skype for Business (for viewing at an individual’s desk) and your Outlook calendar.  This is the preferred method for scheduling these meetings.  Further down, there are instructions for using the web-based Polycom scheduling tool.  This is slightly more complex, but in some cases may be the approach you need to use.

Ad hoc meetings – abbreviated instructions without screen shots

 

1.       In your Outlook calendar, select a desirable meeting time and click the “New Skype Meeting” button.

a.       Another way to bring up the Skype meeting dialog box is to go to “New Items” and use the drop down to select “Skype Meeting”.

2.       Whichever method you use to bring up the Skype Meeting dialog, the important information for your attendees who will be joining you via ITV is the Conference ID.

3.       Your invitees can join the meeting via the “Join Skype Meeting” link, or from an ITV room with the Conference ID

Ad hoc meetings –with screen shots

 

1.       In your Outlook calendar, select a desirable meeting time and click the “New Skype Meeting” button.

a.       1 is the selected meeting time

b.       2 is the “New Skype Meeting” button

2.       Another way to bring up the Skype meeting dialog box is to go to “New Items” and use the drop down to select “Skype Meeting”.

a.       3 is the other command to start a Skype Meeting.  NOTE:  This option is available whether you are in the Calendar view, or not.

3.       Whichever method you use to bring up the Skype Meeting dialog, the important information for your attendees who will be joining you via ITV is the Conference ID (circled in red).

 

4.       Fill in the other details of the meeting in a manner you normally do.

 

5.       Your invitees can join the meeting

a.       via the “Join Skype Meeting” link, or

b.       from an ITV room with the Conference ID