Scheduling for classesIf you are not a scheduler of ITV classes, but have questions about the schedule, contact your area's admin assistant. These are the people who normally enter the ITV class schedule and assign "dial-in" numbers for the various classes.
Steps for getting started – without screen shots1. Go to https://rprm.spokane.edua. The first time, you may get this screen below that says there is a problem with this site’s security certificate.b. Click on “Continue to this website (not recommended).”2. Login with CCS\First.LastName as your username and the password for your college logon account.3. To add a class select Conference (on the left), choose Monitor Viewa. Click the green + sign on the right to start scheduling a new conference.4. Enter the requested information in each field in the screen shot below that has a red dot by it. The fields are:a. Participanti. Room ID
Steps for getting started – with screen shots1. Go to rprm.spokane.edua. The first time, you may get this screen below that says there is a problem with this site’s security certificate.b. Click on “Continue to this website (not recommended).”2. Login with CCS\First.LastName as your username and the password for your college logon account.
3. To add a class select Conference (on the left), choose Monitor Viewa. Click the green + sign on the right to start scheduling a new conference.4. Enter the requested information in each field in the screen shot below that has a red dot by it. The fields are:a. Participanti. Room ID5. For this example, the new conference is based on a class (ECON 100) taught through ITV in Colville, Inchelium, Ione, Newport, and Republic.
Appendix· This should be populated automatically with your username. If not, Click Participant, hit the Filter icon (blue triangle, far right) and enter first and last name, hit search and hit the radio button next to the name to add the name to the Participant section, close the window. Each scheduled conference needs at least one owner. No other participants need to be added to finish scheduling the conference.· This needs to be filled in following the established naming conventions.o <Discipline code> <Course number> <Instructor> 60<class#>o For Example: the course Econ 100 taught by Rick Hanson which has a class (or item) number of 4044 will have a Conference Name of:
- ECON 100 R.Hanson 604044· This needs to be changed to 'Spokane MCU Pool'. Subsequent visits to the scheduler this should set for you as the scheduler seems to remember the preferred Pool for each scheduler after their first scheduled conference.· RPRM scheduling will generally be used for ongoing, repetitive events (credit classes, non-credit classes, weeklong trainings, etc) so most users will choose RECURRENCE and make the appropriate choices. It's self-explanatory with options for weekly, certain days of the week, start and end times. Generally the conference will be scheduled from quarter start to quarter end (sometimes stopping short if finals are not done over ITV). Short breaks and holidays can be scheduled through (aka, go ahead and schedule even if the 4th Monday of a quarter is a holiday - no need to set schedules up to and then start again after that one day).
ROLE SETTINGS· This section can be ignored. Here you can specify access to for one participant act as Chair and control aspects of the conference. This is generally not a feature CCS uses.o is the number the users will dial. This number should be the class Item number from ctcLink. ECON - Smith 4567 would have a Room ID of 4567. (The system will automatically add a preceding 60 to the number - which is our internal prefix, so the final number will be 604567). Alternatively, Room ID might be referenced as VMR (Video Meeting Room) or Conference ID - depending on the Polycom or Lync products being used.
Conference Passcodeo Users can be prompted to enter a passcode when entering the meeting. Historically CCS has not restricted conferences this way and the current plan is to NOT restrict any conferences this way. The only time this *may* be needed is for a highly sensitive event (HR issues, etc).
o Choose the appropriate conference template. These are the settings the bridge will use for the call. This includes layout, call speeds and quality, whether the call is recorded by Polycom Media Suite, etc. The names will be descriptive enough. For the most part, all classes and meetings will fall under the 'Classes' templates - with options for the class to be recorded or not recorded. Likely names are:· Class Conference - No Recording· Class Conference - With Recording
Class view from Course Catalog
Course Details from Course CatalogCourse viewed from 25LiveThe attached document contains a downloadable, Word version of this information with links to the Appendix that function.
Modified on: Fri, 25 Aug, 2017 at 10:22 AM
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