Scheduling for classes

If you are not a scheduler of ITV classes, but have questions about the schedule, contact your area's admin assistant.  These are the people who normally enter the ITV class schedule and assign "dial-in" numbers for the various classes.

Steps for getting started – without screen shots

1.       Go to https://rprm.spokane.edu
a.       The first time, you may get this screen below that says there is a problem with this site’s security certificate.
b.       Click on “Continue to this website (not recommended).”
2.       Login with CCS\First.LastName as your username and the password for your college logon account.
3.       To add a class select Conference (on the left), choose Monitor View
a.       Click the green + sign on the right to start scheduling a new conference.
4.       Enter the requested information in each field in the screen shot below that has a red dot by it.  Follow this link to the Appendix where the definitions for each are located.  The fields are:
a.       Participant
b.       Conference Name
c.       Bridge Selection
e.       Conference Settings
                                                               i.      Room ID
                                                             ii.      Conference Template

 

Steps for getting started – with screen shots

1.       Go to rprm.spokane.edu
a.       The first time, you may get this screen below that says there is a problem with this site’s security certificate.
b.       Click on “Continue to this website (not recommended).”
2.       Login with CCS\First.LastName as your username and the password for your college logon account.
 
Machine generated alternative text:
Welcome to RealPresence 
Resource Manager 
CCS\user.name 
Login

 
3.       To add a class select Conference (on the left), choose Monitor View
a.       Click the green + sign on the right to start scheduling a new conference.
 
4.       Enter the requested information in each field in the screen shot below that has a red dot by it.  Follow this link to the Appendix where the definitions for each are located.  The fields are:
a.       Participant
b.       Conference Name
c.       Bridge Selection
e.       Conference Settings
                                                               i.      Room ID
                                                             ii.      Conference Template
Machine generated alternative text:
Participant 
Conference Name: 
Bridge Selection: 
Start Time: 
End Time: 
• Role Settings 
Owner: 
Video Chairperson: 
Admin Admin I X 
admin - Thu, Aug 10, 2017 
Spokane MCU Pool 
08/1012017 
Admin Admin 
No Chair 
Conference Settings 
Room ID: 
Conference Passcode: 
Conference Template: 
user Name 
Admin Admin 
RealConnect 
Call Info 
In Person 
Now 
D Chairman Passcode: 
15:00 
D Anytime 
Duration: 1:00 
Recurrence 
10 Aug 2017 - 11 Aug 2017 
16:00 
17:00 
18:00 
19:00 
20:00 
21:00
5.       For this example, the new conference is based on a class (ECON 100) taught through ITV in Colville, Inchelium, Ione, Newport, and Republic.  Follow this link to the Appendix where you can see various screen shots of this class in the college catalog and 25Live.
 

 
Appendix

Details of entry fields for new conferences

PARTICIPANT

·         This should be populated automatically with your username. If not, Click Participant, hit the Filter icon (blue triangle, far right) and enter first and last name, hit search and hit the radio button next to the name to add the name to the Participant section, close the window. Each scheduled conference needs at least one owner. No other participants need to be added to finish scheduling the conference.

CONFERENCE NAME

·         This needs to be filled in following the established naming conventions.
o    <Discipline code> <Course number> <Instructor> 60<class#>
o    For Example:  the course Econ 100 taught by Rick Hanson which has a class (or item) number of 4044 will have a Conference Name of:
      • ECON 100 R.Hanson 604044
 

BRIDGE SELECTION

·         This needs to be changed to 'Spokane MCU Pool'. Subsequent visits to the scheduler this should set for you as the scheduler seems to remember the preferred Pool for each scheduler after their first scheduled conference.

START, END, DURATION and RECURRENCE

·         RPRM scheduling will generally be used for ongoing, repetitive events (credit classes, non-credit classes, weeklong trainings, etc) so most users will choose RECURRENCE and make the appropriate choices. It's self-explanatory with options for weekly, certain days of the week, start and end times. Generally the conference will be scheduled from quarter start to quarter end (sometimes stopping short if finals are not done over ITV). Short breaks and holidays can be scheduled through (aka, go ahead and schedule even if the 4th Monday of a quarter is a holiday - no need to set schedules up to and then start again after that one day). 

ROLE SETTINGS

·         This section can be ignored. Here you can specify access to for one participant act as Chair and control aspects of the conference. This is generally not a feature CCS uses.
 

CONFERENCE SETTINGS

Room ID

o    is the number the users will dial. This number should be the class Item number from ctcLink. ECON - Smith 4567 would have a Room ID of 4567. (The system will automatically add a preceding 60 to the number - which is our internal prefix, so the final number will be 604567).  Alternatively, Room ID might be referenced as  VMR (Video Meeting Room) or Conference ID - depending on the Polycom or Lync products being used.
 

Conference Passcode

o    Users can be prompted to enter a passcode when entering the meeting. Historically CCS has not restricted conferences this way and the current plan is to NOT restrict any conferences this way. The only time this *may* be needed is for a highly sensitive event (HR issues, etc).
 

Conference Template

o    Choose the appropriate conference template. These are the settings the bridge will use for the call. This includes layout, call speeds and quality, whether the call is recorded by Polycom Media Suite, etc. The names will be descriptive enough. For the most part, all classes and meetings will fall under the 'Classes' templates - with options for the class to be recorded or not recorded. Likely names are:
·         Class Conference - No Recording
·         Class Conference - With Recording
 

Screen Shots for Econ 100

Class view from Course Catalog

Course Details from Course Catalog

Course viewed from 25Live
 The attached document contains a downloadable, Word version of this information with links to the Appendix that function.